Holidays Schema

Holiday Schemas are used to define non-working days. These days are usually national holidays, which are different for each country. Holiday Schemas help manage employee availability more accurately across different regions.

Each country has its own set of holidays. On these days, most employees are not expected to work. WorklogPRO uses this information to adjust the expected working hours.

Holiday Schemas work together with the work hour schema. While the work hour schema defines how many hours an employee should work on a regular day, holiday schema defines exception rules by marking entire days or specific time periods within a day as holiday.

“Default Holiday Schema” is created during installation. Users who are not explicitly assigned a custom holiday schema are automatically associated with the default holiday schema.

In the add-on administration section, click the "Holidays Schema" to view all existing holiday schemas, including the default schema. This screen displays a list of available schemas along with the number of members in each. From here, you can add new schemas, edit existing ones, or delete any schema as needed.

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Click the "Add Schema" button located at the top right corner of the schema list. This will open the Add Schema Dialog.
Enter a unique name and a description for the new schema, then click "Save". The new schema will be added to the list.

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To delete a schema press the "Delete" link corresponding to the scheme you want to delete.
A confirmation dialog will be displayed. When you delete a schema all users in that schema will be automatically assumed to be a member of Default Schema, so you don't need to remove them before deleting a schema.

Each holiday schema determines which days of a year is holiday. Press the "Configure" button corresponding to the holiday schema. Existing holidays in that schema will be listed.

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A holiday can be fixed or floating. Fixed holidays occur on the same day each year, for example "New Year's Day" (January 1). Floating holidays occur on a different year such as "Labor Day"  (1st Monday in September). If a holiday is floating, you have to add it for every year separately. For fixed holidays you need to add it only once, WorklogPRO will assume that this holiday is repeating on the same day each year after it is added.

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To add a new holiday to list press the "Add Holiday" button on the top right-hand side of the list. "Add Holiday Dialog" will be displayed. Enter information for new holiday and press the "Save" button. New holiday will be added to the list. Name of the holiday should be unique within the holiday schema.

To add users to a holiday schema press the "Users" link corresponding to the holiday schema. List of existing users will be displayed if any exist. To remove a user, press the "Delete" button next to user's name. User will be removed immediately without confirmation. To add a new user, start entering user's name to "User" field, select the user from the dropdown and press the "Add" button.

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For large organizations, adding users one by one is not a practical solution. Most likely, the relevant user groups are already defined in the User Management settings of Jira. Instead of adding individual users, you can add entire user groups to schemas by using the Groups link—just like you would with individual users.